October 1, 2025

Wednesday, October 1, 2025

Leigh Wright, President, called the meeting to order at 5:05 PM. Mark Cellar, Director, Leigh

Wright, President, Sarah Ottonello, Vice President, Valeri Boswell, Treasurer and Gloria Kim,

Secretary, Holly, Guard Coach were present.

Previous meeting notes were approved by Leigh and seconded by Mark

Corrections to last month’s meeting notes: None

The agenda was presented and accepted.

1. Treasurer’s Report - Valeri Boswell

a. Account balance:

8/31: $15,654.33

Today: $17,737.14 (due to tarp sale)

Last year’s peaches check is still outstanding. ($5,918)

Outstanding: $11,818.14

Still have a lot of kids that have not

Received a goody bag from the Peaches company as a thank you.

2. Punch Cards:

$200 cash sales &$200 venmo

3. MB meal payments:

a. Emailed individuals who haven’t paid yet

i. Who has paid since the email went out?

8 kids who have not paid meal fees

4. Peach Money Raised by Students: Have these been applied to student accounts?

5. Upcoming and current fundraisers: Gloria and Sarah

a. Red Robin Results: $330.67 Did better than our last Red Robin fundraiser. Is

our best restaurant fundraiser so far

b. October 4th: Shopping Extravaganza 11 tickets sold so far

c. October 22nd: IC Brewhouse waiting on marketing material to promote

d. November 22nd: Kendra Scott waiting on marketing material to promote

e. Fan Angel and Colorado Gives - Ongoing

f. Any new sponsors or interests?

Katie will reach out to two new sponsors (hospital & Sterling Contracting)

1

6. Booster Website

Ask student leadership for a volunteer to maintain the website for us, to get 5 hours of volunteer

points

7. Marching Band Logistics: DCMI

a. Pit Crew: Jen and Sarah

i. Big prop Logistics

For all competitions other than state, we will have time to set up the prop

Megan Ottenello will go on the field with the kids in all black using the extra wristband we have

from the student that dropped out at the beginning of the year. This way, she will not count

against the adults.

Will receive 3 extra minutes to exit the field

Meagan will send Sarah a link to a tool to quickly cut zip ties to speed up the prop disassembly

process

For state: Prop will not be in the way of the next band since they will exit the front and bands

come out through the back

ii. How are we on numbers for help?

Too many parent volunteers at this point. Jen and Sarah will create a core group and rotate

additional parent volunteers through different competitions to keep things at a good number

b. Food and equipment: Leigh, Val and Sarah

i. Food equipment, canopies, tables etc can be dropped off at grass

area, then we'll need to park cars elsewhere. Only one parking spot

at the food area. Same as last year's setup.

ii. Lunch - pizza provided by Denise Walker, sides and snacks provided

by Boosters

1. Sub sandwiches provided by Leigh for Mark, Lisa, Holly, Max,

Paula, Jen, board members

Still need to find a parent volunteer to pick up the sandwiches

iii. Dinner - Sandwich wraps provided by Boosters if we make finals

iv. If we don't make finals, no dinner being served, we'll save the food

for Harrison

v. We need parents, family members, and friends that come to comps

to understand that these meals are not provided for them. Students

and staff only.

Leigh posted a message on the band app regarding alignment on food being for students only,

unless there is leftover and the parents are told they can eat too.

8. Marching Band Logistics: Harrison and Regionals

a. Food:

b. Pit Help:

9. Winter Guard/Color Guard: Holly (20 minutes)

a. Shirt replacements update + fund allocations

i. Invoice tracking numbers

ii. Merchandise tracking numbers

Getting a second batch of every item purchased for free

2

Will exit the factory on Friday and delivered to the school (last time it was delivered to Holly’s

home and could not be received)

Holly will inventory when they come and the boosters will take care of storage/sales/etc of

remaining inventory

They offered Holly a credit for the merchandise because of all the issues. Will use the credit to

buy winter guard hair pieces and then will not use them again.

Costumes will be through another company. Holly was referred to a guy who used to be a coach

and judge and enjoys being a part of the process. She will work with him on designing

costumes. He said that he can do the designs and get the costumes done quickly.

b. Winter guard budget breakdown

i. Itemized list & timeline of things to buy with booster fund (fueled by

student fees)

Budgeting for 16 participants, there is current interest from 20+ students

$340 ($40 more than last years WG fees)

11/21 fee collection

c. Color guard jackets + jazz shoe fee updates

The jazz shoes were all thrown into bags while wet from the game and molded. Holly is working

on a few different tactics to remove the mold and restore the shoes for the girls

There has been strong interest in jackets for guard. (see additional details below under add-ons)

d. Solo contest performing at band gala?

Holly wanted to know if there was interest and time to allow the students who participate in the

solo contest, to also perform their solos at the gala.

Mark had concerns with timing, since the timeline for the evening is already very tight. If we did

allow, we would need to limit to 1-2 performances

e. Review finished/current transactions

Got rid of some red uniforms and blue silks.

(From the sales, could use $25/students which allowed us to reduce fees from $365 to $340)

$1500 - ocean tarp

$2700 - tarp invoice - $1500 / 16 = $75 / student

The tarp will be paid for by WG, however since fees are collected by the booters, the boosters

will need to cut the check for the new tarp

f. Booster winterguard purchase requests

Holly would also like new silks for the students (16 silks)

$33 x 16 = $530

3

If Holly can sell the black and white tarp ($500), that will help pay for new silks

Would also like the boosters to help pay the cost of the tarp up front, to be paid back by the

student WG fees

g. Fundraise? Refer to WGI WiddyUp program

Holly has been approached with the WiiddyUp program. Campaign starts before the end of the

month. If we start, then WGI would give $200

Boosters and Holly do not feel comfortable with the WiddyUp program as it would mean that

strangers would be able to watch videos of their children. Would prefer to have a different

fundraiser

h. Discuss short term future budgeting of the WG program

i. Traveling + class-advancing 5-year plan

2025-2026 SRA (SAA?) Normal

2026-2027 SAA Salt Lake +$350-400 *

2027-2028 SA Phoenix $?

2028-2029 SA Dayton $?

2029-2030 SA Dayton $?

*4 girls

1 boy

2 staff

2 15 passenger vehicles

$400

$280

$400

$5300 / $350 = $400

Additional Add-Ons for Guard:

Solo contest (virtual) $40 WGI fee through the boosters (venmo)

There is an opportunity for students to sign up to compete in a solo contest (also allows

small groups)

Choreo fee and lesson fee (paid directly to Holly)

Uniform optional fees (both a one time purchase)

Tan shoes (jazz) $25

4

Guard jackets ($36)

10 x 10 logo on back (in white)

Name on front (embroidered)

Jacket is red/black

No shipping because the guy who is doing the jackets is local to Holly in Denver,

so they can arrange a pickup without shipping costs.

Boosters has approved covering Holly’s jacket

All additional items are not due until the kids play.

They will need to pay fees by the Friday before Thanksgiving

10. Additional items:

Senior Night 10/23

11. Next Meeting - Wednesday November 5th at 5 PM

Leigh Wright, President, called the meeting to end at 6:30 PM