March 4, 2026

Wednesday, March 4, 2026

Leigh Wright, President, called the meeting to order at 5:07 PM. Mark Cellar, Director, Leigh

Wright, President, Sarah Ottonello, Vice President, Valeri Boswell, Treasurer and Gloria Kim,

Secretary were present. Meagan and Holly were also in attendance.

Previous meeting notes were approved by Leigh and seconded by Mark

Corrections to last month’s meeting notes: N/A

The agenda was presented and accepted.

1. Treasurer’s Report - Valeri Boswell

a. All purchases must have receipts and turned into Val to keep record

b. Account balance:

Balance as of End of Feb: $9,135.26

Balance as of Today: $9,748.61

Determined that the peaches check is clear to not reissue given the amount of time that has

lapsed. Val has also been periodically checking the status of their entity and they are delinquent

7 students paid for UNC Jazz Fest

Val saw a payment of $1,218 on Amazon - Mark confirmed it was for the soundboard (Board

had approved the payment due to the need for the soundboard prior to the marching season,

including during WP)

Holly sent Mark the invoice for the jackets. It will need to be paid soon

c. Winter Percussion fees:

There are two outstanding fees: One parent had indicated that they had paid in full, but we only

marked down a half payment. Val is working with the bank to get a picture of the check to

provide to the parent so we can collect the second half of the payment

Abe is also missing his second payment. Val to reach out to Katie

2026-2027 Budget and Fees

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● Marching Band:

○ Questions from Holly for Mark

● Boosters Did not get discussed in detail

○ MB Show shirt, band merch

○ Meal fees: $50

○ Dry cleaning for new uniform vests: $20-25

○ Bibs and undershirts need to be cleaned at least 2 times during the season

○ Insurance, annual fees, P.O. Box, etc.

○ What do the Boosters pay for?

○ Town grant can’t be applied for this year

○ Pool party BBQ

○ Mini camp potluck

○ 8th grade information night

● Gala: Did not get discussed in detail

○ Budget: decor, rentals, caterer, dessert, appetizer table, drinks and rolls,

advertising, programs, plates, napkins and cups for Appetizer table

○ How will raised money from the Auction be allocated?

○ Work crews: Guard, Percussion, 2 additional?

○ Work crew raised money go to that specific group

● Winter Percussion:

○ Fees need to include t-shirts, meals, water, costume

○ T-shirt designed by parent info night and included in fees OR use custom link

merch store to order on own terms

○ Contracts

○ Equipment

○ Music

○ Registration fees for comps

○ Fundraising

● Color/Winter Guard:

○ Guard jacket

○ Winter guard show shirt

○ Winter guard fees

○ Contracts

○ Music

○ Equipment

○ Travel outside of Colorado for Comps

○ Registration fees for comps

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○ Fundraising

Holly wanted to discuss the students' travel for comps next year.

Originally the plan was to do SLC however based on the dates, it would need to be in March,

but with all other comps and dates it may not work out. Therefore, she would prefer to do

Phoenix or Kansas City for next year. If they did KS City, that means that they would compete

before Denver.

Given how early it is in the season, it would mean double the groups competing, but since it’s

earlier in the season that also means that they could move up sooner.

To keep WG fees lower, she is looking at charging around $375, not including a one time fee for

jacket for those who do not have one, shoes and shirt.

If there are 15 kids x $375, that means that based on the budget she put together, they are still

under $3,500 that would need to be fundraised.

This is based on the following research:

Flights are around $150 per person, parent reimbursement for driving equipment, rental cars

(two large vehicles)

Holly is going to the Mac to see about the regular use of a facility. She found out from someone

in the district that there is agreement with the Mac and the school district to be able to get

access to their facility. Since she can’t regularly schedule the gym at CV, in order for the guard

to go up in class, they need regular access to a gym that has the proper height. The commons

are not high enough for some of their throws

2. Fundraising: Gloria and Sarah

a. January 14th: Parry’s Pizza Results: $124.48 still waiting to pick up the check.

Group agreed that it was a good spirit night option and that since we got a decent amount back,

will keep in rotation for spirit nights

b. February 25th: Red Robin Results: $230.89

Not as high as the Red Robin in the fall, but similar to the results of last year’s fundraiser at the

same time of year

c. March 11th or 25th: Shake Shack They sent marketing materials that Gloria

shared with Mark and the board. To be added to all the band social media to start

advertising the spirit night.

d. April: Gala

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e. May: Peaches and Mattress fundraiser kickoff at mini band camp

f. July: Coldstone Holly indicated that she would be available the last week of July

(Monday or Tuesday) To check with Max and see what would work best for him.

The fundraiser is between 4-7 PM, so the kids could go right after marching

rehearsal.

3. Band Gala: April 25th

a. Ticket Sales (125 tickets max):

i. Early bird price: $50 - ends March 15th

ii. Regular price: $60

iii. Cognito form is live for ticket sales

b. Silent Auction, Sponsors/Donors: Gloria and Sarah

Sponsors: WCF

Post on band app over spring break the new sponsor levels

Looking to do less baskets overall and less overall Fair Market Value. We are looking for a

sweet spot of 60% of FMV or greater but since we had greater FMV and a higher number of

baskets, the overall earned last year was closer to 40% so that means there was more leg work

done, but for lesser profit. Trying to scale back to see if we can figure out what the sweet spot is

for the max head count for the gala

To help drive up competition, will also do fewer duplicate baskets, so that bidders are forced to

bid against the same baskets to drive up prices. Ex: one coffee basket, one liquor basket, etc.

c. Catering: Jen and Val

d. Tribute for Rebecca - invite her family - Val

e. Balloon Arch - Bri’s work donating?

Rather than having Lydnsey do the balloon arch, a parent reached out and indicated that they

could donate a balloon arch for the gala

f. Dessert Not discussed

g. Comp Tickets?

Discussed, but did not make decisions on how many and who would receive comp tickets this

year. Want to scale back from previous years as not all comps attend the gala and we lose out

on potential sales. We sold out last year.

h. 2027 Gala Date: Not discussed

For Work Crews, looking at a max of 4, more than that and the work crews will not raise

sufficient funds since it lowers the overall bids on each work crew.

Mark agreed to post for 1 guard crew, 1 percussion crew and 2 overall band crews.

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4. Alumni Dinner: May 19th

a. Leigh reserved her church building

b. Catering

c. Invitations to Alumni: Mark

i. Time:

They will arrive at CV at 6 PM after rehearsal

So start dinner at 6:20 PM

ii. RSVP’s

Currently there are 12 players and 22 RSVP’d for dinner

iii. Purchase Tickets to cover cost of dinner

5. Winter Guard

a. Competition this Saturday at Columbine H.S. at 2:08 PM

6. Winter Percussion: Max

a. Competition this Saturday at Legacy H.S. at 3:50 PM

7. Additional Items:

UNC Jazz - still need two male chaperones

For 27 kids to do an overnight there needs to be 2 male & 2 female. There are already two

female volunteers, but no male volunteers. He didn’t post to the band app so that non Jazz

parents didn’t feel the pressure to sign up, but did send an email to the Jazz parents to see if we

could find additional volunteers.

There is some conflict for parents since it is the two days prior to the gala and the night before is

the theatre fundraiser and the kids/adults would not get back before it started.

To find an alternative, Mark has already put out bids for charter buses. He’s received one for

$3,000 already. Will continue to look into other bids so that they can go up two days without

spending the night.

Travis will be at the next booster meeting to discuss the mattress fundraiser

8. Next Booster Meeting: April 1st at 5PM

Leigh Wright, President, called the meeting to end at 6:2 PM