November 5, 2025

Wednesday, November 5, 2025

Leigh Wright, President, called the meeting to order at 5:09 PM. Mark Cellar, Director, Leigh

Wright, President, Sarah Ottonello, Vice President, Valeri Boswell, Treasurer and Gloria Kim,

Secretary, and Max, Percussion Coach were present.

Previous meeting notes were approved by Leigh and seconded by Sarah

Corrections to last month’s meeting notes: None

The agenda was presented and accepted.

1. Treasurer’s Report - Valeri Boswell

a. Account balance:

10/31: $21,963.29

Today: $13, 771.76

Peaches & other outstanding checks: $7,852.76

Check for Advantage Tours $5,954

$2,590 for Airbrush Images (WG tarp)

b. Orlando trip payments:

$1,240 - credit for 10 students towards Orlando. Primarily from peaches sales. Val will write a

check and give it to Mark to take to the school office to apply to their myschoolbucks.

2. New and old Uniforms:

Box up old uniforms and then figure out the go forward plan

WP could probably use some for their costumes

Since the jackets are specific to CV, it will probably be difficult to sell. However, we should go

through all uniform parts and see which are still in good enough condition to see about selling.

Mon/Wed may be the best time for Leigh and Sarah to come in and start going through old

uniforms. During the day, preferably around 9:15 AM

Any students who don’t have class are welcome to come help box up uniforms

1

Will want to box up the new uniforms we need for Orland in mid-Jan

Should use old shako boxes for Orlando, so that we can avoid some additional wear and tear on

the new boxes for a bit.

The boxes for the new uniforms are wardrobe boxes, so it would be convenient to hang

uniforms to keep or transport for Orlando, rather than break them down.

If we want to allow students/families to purchase old uniforms as a mini fundraiser, Mark would

prefer that they be packaged (shadow box, etc.). Does not want people to be wearing old

uniforms out and about, to maintain the respect for the uniform.

3. Rebecca Peter's Memorial and Donations:

a. Gala table for her family

b. Memorial for her - ideas

$6,5265 received in donations in memory of Rebecca

$5,000 was from her husband, Wayne

4. Band Merch:

a. We have extra band shirts, hoodies and hats. Leigh will be putting

together an inventory of what we have for people to purchase.

Could potentially sell at the winter banquet

5. Fundraising: Gloria and Sarah

a. Shopping Extravaganza Results: 18 tickets sold!

b. IC Brewhouse: Spirit Night Cancelled

c. November 22nd: Kendra Scott (3-5 PM In-store)

Posted to the band facebook and instagram so the posts can be shared

i. Need two adults and two band students to work it

Volunteers: Val & Paige, Pepper

ii. Online fundraiser is Saturday 11/22 - Sunday 11/23

d. December Spirit Night? No spirit night to keep attention on other fundraisers

6. Colorado Gives: Sarah is coordinating with Joan to learn more details around CO Gives

event

a. Colorado Gives Day 2025 is on Tuesday, December 9, 2025. Early giving for

the event starts on November 1, 2025.

b. Colorado Gives Day: Tuesday, December 9, 2025.

c. Early Giving: Begins on November 1, 2025.

2

d. Purpose: A statewide giving day for online donations to Colorado

nonprofits.

e. Incentive: Donations are boosted by a portion of a large Incentive Fund,

and nonprofits can win prizes.

7. Christmas ideas for fundraising:

a. See's Candies Per website 20-50% profit

b. Christmas ornaments - Leigh in contact with Christine Younce Ava If we

move forward with this, we would like to see if she could do a different image,

since many band families have already purchased these ornaments in the past.

Also see what is available for guard

c. Logo’d Blankets - Holly got permission to use CV logo (rather than band

logo) for greater reach

d. Lynch Creek Farm - 10% of all product sales (good for non-local sales)

Honey Baked Ham - online fundraiser (discounts)

Butterbraids start on Monday - this is done through the school (so cannot credit towards Orland,

WG or WP). The money will only be applied towards items paid through the school (such as

concert attire or marching fees)

Tagawa Gardens - In Parker. Per Val in the past we’ve done an average of 100-120 poinsettia

sales

8. Any new sponsors or interests?

9. Upcoming Events:

a. Band Banquet: December 5th at 6pm Theme: Alice in Wonderland

i. Boosters will provide: pulled pork, sweet tea, lemonade, paper

products Gloria - shredded chicken

ii. Signup genius already sent out for food

iii. Ottonello's providing Ribs

iv. Setup at 5pm - Lyndsay arranging tables and logistics

10. Winter band concert: Dec 11th - Donation jar for cookies? Use an old shako

11. Band Feeder Festival: December 13th Table for recruiting & concessions

12. 8th Grade Information Night: January ? Need to work with Romanello for a date in

January. She really liked the basketball game we did last year. Looking at 1/16 or 1/20

13. Orlando trip meeting: January 27th This will be in person. Mark is currently working

on rehearsal dates

14. Band Gala: April 25th

a. Start planning/Committee

3

b. Ticket sales

i. Early bird price: $50 (maintaining same as last year)

ii. Regular price: $60

iii. End early bird ticket sales: March 23rd

iv. Create advertising and online link for ticket sales - open by

December 1st, advertise at Winter band concert

c. Silent Auction

d. Sponsors/Donors

e. Catering

15. Winter Guard: Holly

a. Tryouts next week

b. Good turnout at information night

c. Contracts, schedule, costs and expectations were given

16. Winter Percussion: Max

a. 25 students expected/needed

b. RMPA Registration - $1000 (due by Nov 17th 2025)

11/17-12/19 - window to register

Boosters will cover the registration upfront, since not all payment will be in

c. Show - $950 - Bought

d. Staff - $1500

Max has given a small increase to the staff pay to make sure that they are being paid an

appropriate wage for their role in WP

i. Everett $750

ii. Jeremy $750

e. Trucks $600

f. Food - $875 Looking at covering 2 meals

i. $35 per student

g. Instrument Maintenance $2500

i. Bass Drum Stands

ii. Head replacements for rack toms

iii. New Mallets

h. Costuming $675

Max is thinking all black with hoods. He wants to purchase the hoods for consistency, rather

than having the students purchase them

i. WP $8100 total

i. 25 students = $325 per student

ii. 23 students = $352.18 per student

Payment Plan: 12/1 First Payment (aligns with first rehearsal) & 1/15 Second Payment

4

Auditions are primarily for placement/instrument, not really the intent to reject students based on

skill. However, Max does not want to take more than 25 students

Note: We cannot sell percussion items because the boosters did not purchase them, the school

did. In order for us to legally sell older equipment, the boosters would have needed to

purchased the items.

17. Additional items:

Submitted Bid to Templeton - officially approved for new marching band speakers

Current speakers are 18 years old, so the timing of the new speakers will be good. The old

speakers can most likely still be used in indoor events, such as WP or guard, but the new ones

will be powerful enough for the field during marching competitions.

Dec - Continental League, Mark is conducting on 12/3. Will need to make sure that meeting

ends no later than 5:45 PM.

18. Next Booster Meeting: December 3rd at 5PM

Leigh Wright, President, called the meeting to end at 6:22 PM