May 6, 2026 Booster Meeting

Wednesday, May 6, 2026

Leigh Wright, President, called the meeting to order at 6:00 PM.

Attendance:

● Board: Mark Cellar, Director, Leigh Wright, President, Sarah Ottonello, Vice President,

Valeri Boswell, Treasurer and Gloria Kim, Secretary were present.

● Holly, Guard Coach and Max, Percussion Coach were also in attendance.

● Additional attendees included: Brandi H, Heidi R, Wade M, Annette

Previous meeting notes were approved by Leigh and seconded by Mark

Corrections to last month’s meeting notes: N/A

The agenda was presented and accepted.

1. Treasurer’s Report - Valeri Boswell

a. Account Balance:

4/30: $20,822.62

Today: 20,322.45

Received $254.22 King Soopers Quarterly check

Val will be filing for an extension tomorrow to get taxes completed by 6/15

Finally got a State Certificate for non-profit status. This is needed for Co Gives, as well as other

items, such as a recent purchase where they required the cert, not just FEIN number

Val needs all receipts for this year (January - May) so that she can have Valerie Ruppel sign off

and make sure that we’re all clear for insurance

Val to get with Mark last week of May to write check for the school

b. Receipts: Everyone please turn in all receipts to Val ASAP

2. Alumni Dinner - May 19, 2026

a. Saber Cave Setup: 4:30 PM

b. Dinner: 5:30 PM

c. Payments for dinner need to be collected now for caterer

d. Number of RSVPs: 19 students (14 have paid / 10 not yet paid)

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Originally asked the caterer to reserve for 25-30

Val will confirm 30 RSVPs

Using this as a trial run for possible new caterer for gala

Gloria will do flowers for the tables. Leigh will bring the small black vases used for the gala for

the tables and Gloria will do one or two larger arrangements for other serving tables

3. Post Gala Results

$25,477 gala net income / ~$6,000 in expenses for gala

Will increase table count next year by another 2 tables (we have sold out the past few years)

Denise already shared the link for the silverware and napkins, so we can get additional sets that

match current inventory

a. Thank you everyone for a very successful event

b. Silent Auction:

c. Work Crews:

d. Donations:

e. Feedback:

Mark shared the following from the kids:

Some kids felt that there should be more rehearsals for sections, but many kids missed the

ones that were already set up, so taking it with a grain of salt

Want sign-up jobs to be broken down even more. Some kids felt that they came in and their jobs

were already completed before the window indicated

Want babysitters to be split into shifts rather than watching the kids the full night

Felt that there was a lack of communication for table service

Clean-up was not organized. Everything came up to the band room and the room ended up a

mess

f. Thank you cards - Sara

4. Miscellaneous Items for 2027 Gala

a. Date: Sat April 24, 2027 (same as this year, will be the day after Cabaret)

b. Increase number of tables from 16 to 19

c. Possible change of caterer

d. Theme: TBD

5. Mattress Fundraiser Kickoff & Family Gathering

a. June 2, 2026 @ 5:30 PM (After mini band camp)

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b. Travis providing pizza Mark to reach out to Travis and remind him of pizza

commitment. He forgot last time and they had to delay food while they waited for

the order to be ready. Looking at 88 students total + families

c. Board providing sides, desserts and drinks

d. Outside or inside location? Plan for outside, possibly picnic style with people

bringing camping chairs

e. Send flyer/information to Mrs Romanello

6. Mark:

a. CV Crescendo (Elementary Band)

We are taking over the Elementary school feeder. Mark will be paid hourly to go out and observe

Will get funding from CV and CRMS to run program. Program will be for 5-6 graders, no longer

including 4th grade

Everyone in the current positions will need to reapply unless they are already a district teacher.

All roles will be district roles.

Mark would like to consider setting up a scholarship option through the boosters.

b. Recruiting in the fall

The parent involvement will be huge. Recruitment starts with elementary parents so the

students stay in the program and move their way up through high school. Parents should talk to

their friends, neighbors, churches, etc. to let them know about the program and get students

excited early.

Mark would like to do a tour in the fall of the elementary schools. Ideally, it would be nice to have

a charter bus for the students to arrive together in uniform for performances. Would like to do

one or possibly two schools in a day, so the tour would spread over 2-3 days.

He is guessing that it would be $3500 for charter buses

c. Drum Major Camp

i. Location

ii. Cost

DOA - Academy is only $300 less than the camp they did last year (BOA). Based on pros of the

camp last year, the board has agreed to stick with the same DM camp. $1150, the boosters will

pick up $800 per student and students will be responsible for $350 and their own airfare

d. Misc

Instrument Rentals - Sweetwater Rental Co.

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They are online, provide good customer service. Rather than dealing with repairs, they will

provide a new instrument with a 3 day turnaround. They will also upgrade all mouthpieces.

7. Senior Photos - Sarah

Sara will be the point of contact for senior photos. We will use the same photographer as

football. She is working on dates and pricing of package.

a. Date:

b. Location:

8. Marching Band Camp

a. Uniform Fittings

b. Will we have access to the band room?

Per Mark, we will have access, unless they are actively working in the band hallway

Leigh brought up putting plastic over the cabinets to avoid construction dust getting on new

uniforms

Since they won’t have guaranteed access to the building, they will line the back parking lot with

football field lines for practicing.

Recommend that the kids get good shoes since they’ll be walking on asphalt

c. Pool Party Date: last day of band camp (Friday July 31)

Holly will look into getting a pavilion for free

9. Guard - Holly:

a. Fall-related:

i. Pink tarp sale & black/white tarp sale updates

Pink tarp has sold. Holly has the money already and the coach will pick it up the first day of

band camp

black/white has sold, but do not yet have the money. Will pass it along during state contest.

ii. Guard technician update

Holly will be hiring a tech to help out with the upcoming season

iii. Parade uniform planning/approval

There is no longer a standard guard uniform. Holly sold the old uniforms since there were so

many pieces/sizes missing. Parents want a uniform for parades, group photos, etc. so that there

is uniformity with the group and overall band. Holly to design and get pricing.

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Holly would want to go through Bob again. Bob will only need 3 weeks to sew, 3 days to mail.

For this year’s parade the band will be in t-shirts and shorts, so we have some time if we don’t

need the uniforms for the parade, but would want them for the senior photos for the three

seniors. Also Leigh and Val confirmed that they would be willing to pay if they could keep the

uniforms, so something to consider for other guard parents.

iv. Best way to sell/host an online storefront for multiple fall shirt

designs OR blankets instead of shirts?

Holly cannot find a store that will let us customize gear. Would we be interested in blankets

instead? We got confirmation last year that we can use the sabercat logo and likeness for any

merch we want to create/sell. If we go down this route, well need to purchase in bulk and then

sell them ourselves.

b. Winter-related:

i. Updates from RMCGA May membership meeting

Dues are being rased from $700 to $750.

They are looking at allowing schools to bid for hosting and then publish the schedule as they go

ii. Update/question for WGI travel regional

Options for travel: SLC, Phoenix, Kansas City, Tulsa . Holly will pick the destination, does not

need board approval.

iii. Winter budget minimal walk through

Holly is looking at a max of 18 students. The cost is looking like $12,000 without travel.

iv. Boosters approving preliminary Fall/Winter reimbursable overhead

expenses

Given the timeline, we would need to pay fees before WG fees are due. This is looking like

$1500 being paid up front by the boosters before WG fees are collected.

Holly to look at last years invoices to see what the cost is vs when they were paid. This will help

the boosters figure out how the costs add up/are due upfront before fees are paid.

Encourage guard to participate in more fundraiser to help raise money. This will help Holly have

access to more guard money without needing support from the boosters and keep costs down

Would like Holly to also look at collecting fees sooner for returning guard members.

v. Winter fundraising

1. Summer clinic date, payment, and location

discussion/approvals

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2. Business sponsorship program approval

3. Preliminary elementary fundraiser planning conversation

Cannot do camps, since it conflicts with the school activities and would need to pay a

percentage to the district.

10. Booster Fundraisers

a. May/June/July: Peach Fundraiser

i. Live Now! We will keep the prices the same as last year since the vendor

is the same.

ii. Leigh - will post on social media and send out flyer and Cognito

form to everyone via Presto and Band App

b. June

i. Mattress Fundraiser Kickoff at Mini Band Camp - June 2

c. July

i. Coldstone Fundraiser

1. Need to finalize date Max to look at switching work schedule and

will advise which date works best (Tues 7/28 preferred by both

Max & Holly)

d. Family/Senior Shout Outs

i. Cutoff Date: July 1

ii. Create Cognito order form

iii. Payments made to Band Boosters via venmo @ CVBand

iv. Advertise as Mini Band Camp

e. August

i. Mattress Fundraiser - August 29

ii. Spirit Night: Gloria to look into Starbird or Shake Shack as options

f. September

i. Shopping Extravaganza Gloria to sign up again since it was a good

fundraiser, even with minimal participation

ii. Spirit Night: Gloria to book Red Robin

g. October

i. Spirit Night:

h. November

i. Kendra Scott Fundraiser want to schedule for the weekend before

Thanksgiving again

i. December

i. Spirit Night or sell product

11. Board Elections

a. Candidates:

i. VP of Operations: Heidi Reasoner

ii. VP of Fundraising & Sponsorship: Gloria Kim

iii. CO-VP of Fundraising & Sponsorship: Heather Rupley

iv. Secretary: Brandi Henderson

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b. Approved by:

i. VP: Unanimous vote of all 5 board members for Gloria Kim

ii. Secretary: Unanimous vote of all 5 board members for Brandi Henderson

Board for 2026-2027 school year:

● Band Director - Mark Cellar

● President - Leigh Wright

● Vice President - Gloria Kim

● Treasurer - Valeri Boswell

● Secretary - Brandi Henderson

Thank you, Sarah and Gloria, for your time and dedication to the band programs and

your service on the Booster Board! We look forward to continuing to work with Sarah as

part of our band family and with Gloria in her new position.

Welcome new board members!

Thank you everyone for an incredible year! Enjoy some time off in June :)

Leigh Wright, President, called the meeting to end at 9:05 PM

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