January 7, 2026

Wednesday, January 7, 2026

Leigh Wright, President, called the meeting to order at 5:03 PM. Mark Cellar, Director, Leigh

Wright, President, Sarah Ottonello, Vice President, Valeri Boswell, Treasurer and Gloria Kim,

Secretary, Meagan Feger and Jen Dobosz were present

Previous meeting notes were approved by Mark and seconded by Sarah

Corrections to last month’s meeting notes:

Spelling error “Goosters” was identified and corrected to “Boosters”

The agenda was presented and accepted.

1. Treasurer’s Report - Valeri Boswell

a. Account balance:

12/31: $15,056.76

Today: $16,044.96

2 outstanding checks: peaches and WG costumes. The silk’s check went out today.

Need to renew the insurance policy, Val wants to confirm that the board is good with the

coverage:

D&O: $1 M

Sexual Molestation: $1M

Media Liability $25K

GL $1M

Hired and Non-Owned Auto $1M

Crime $10,000

Premium: $440 if we keep the insurance the same

Board approves to renew with same limits.

WG & WP fees are still in the venmo, have not bee moved to the account. That will increase our

available balance as well.

$330 - earned from concert donations, poinsettias, feed festival concessions

Band account is cleaned up and Jen has been removed and Leigh added to the account.

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b. Winter Percussion fees: 6 full payments, all others have paid half except for

Leo Cox

c. Winter Guard fees:1 student still needs to pay for shoes & jacket ($63). All other

fees are in.

2. Fundraising: Gloria and Sarah

a. January 14th: Parry’s Pizza

b. February 25th: Red Robin had submitted request and it has been approved for

this date.

c. March: Reach out to Max/Jayme to schedule for possible WP fundraiser

d. April: Gala & Spirit Night? Board agreed not to do a spirit night the same month

as the gala to keep focus on the gala.

e. May: per Leigh, will want to start peaches

f. July: Gloria to look into Coldstone

3. Band Website: Meagan is typing up notes to give to Leigh. Will have McKenna and

Paige be in charge of updating the website moving forward.

Historically students could get up to 5 service hours / year total - Mark thinks that this may no

longer apply. They may be eligible for more hours.

If the girls give their email address, Gloria will cc them to the email sending out the monthly

meeting notes

4. Upcoming Events:

a. January 12th: Continental League Concert Mark just got the link to purchase

tickets, will send out to band families

b. January 20th: 8th Grade Information Night

i. Pizza, cookies, water bottles

Currently 25 reservations (11 kids signed up)

Val to bring the mini water bottles and Leigh to handle food

Will play with the pep band that night

c. Orlando trip:

Itinerary as already sent out, except for the timing of the recording session

Going with United because SouthWest doesn't do free bags anymore, so there was no benefit

Ken’s wife will be having surgery, so he will not be on the trip. Someone else will attend as the

rep for the trip.

Note from Jen: Dash pass needs to be done ahead of time. Note that they are tightening up

requirements, so even those that are diabetic no longer qualify for a pass. In addition, it requires

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a video interview, so even if a student goes to get one in real time at the part they will be

handed an ipad to complete a video interview.

Most band kids who have qualified in the past will no longer qualify with the new rules.

i. Meeting January 27th

ii. Chaperone groups

Chaperones: Mark, Lisa, Beth & TJ Hoyte, Jayme and Leigh

iii. New Uniform Fittings

The best times are T/W/Th during symphonic or lunch

Guard (7 students) will need to wear their uniforms from the season, band (33 students) will be

in new uniforms

1/13 - Leigh, Sarah, Gloria Megan and Jen will come in at 4 PM to start fittings before the first

pep band game. Then will move to lunches for remaining kids

iv. Shipping Band Equipment to Florida

Bag fees are very high (~$200 each way for oversized)

Trombones, tuba, drums, guard bags, etc. would all be considered oversized

We are looking at around $3000 to check all equipment and instruments. It may be cheaper to

find a driver and trailer drive the items down to Orlando. If we could find someone, then we

would cover gas, room, park passes, etc.

5. Band Gala: April 25th

a. Committee meeting: January 16th

i. Location and time: Leigh to decide and send out details

b. Ticket Sales

i. Early bird price: $50 - end March 15th

ii. Regular price: $60

iii. Cognito form is live for ticket sales currently only have 2 ticket sales

c. Silent Auction, Sponsor/Donors: Gloria and Sarah

i. Leigh has list of who signed up to help

d. Catering: Jen will reach out to the same caterer. Note that if we want to keep

costs low, then the quality is taken out of the sides, as we saw with the rice last

year.

e. Tribute to Rebecca

f. Budget

Will use the tables from Leigh’s church

Will use the same vendor for plates & cups since the pricing was good last year

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6. Alumni Dinner: May 19th (Tues)

a. Leigh reserved her church building for possible location

b. Catering

c. Invitations to alumni

i. Time/Place?

ii. RSVPs

iii. Purchase TIckets to cover cost of dinner (boosters agreed to

$25/person)

To help reduce costs, makes sense to use the plates, cups, etc. from Leigh’s church.

Mark wants to include the composers name to the e-vite, but still have not confirmed that detail.

Therefore, cannot send out invites to alumni until that has been locked down.

7. Winter Guard: Uniform bags for Holly

8. Winter Percussion:

a. What’s the policy for students that want to quit, paid half the fee but did not

turn in the contact?

Winter Percussion is under Max’s policy and contract, not a part of the marching contract so the

decision lands with him.

The recommendation is to not refund any money since that aligns with other policies. If Max

wants to follow the same policy, then the boosters will support his decision.

9. Additional Items:

New speakers came in (but no carts yet)

Plumes have not been ordered yet

10. Next Booster Meeting: February 4th at 5PM

Leigh Wright, President, called the meeting to end at 6:03 PM