August 6, 2025

Wednesday, August, 6, 2025

Leigh Wright, President, called the meeting to order at 5:05 PM. Mark Cellar, Director, Leigh

Wright, President, Sarah Ottonello, Vice President, and Gloria Kim, Secretary were present.

Previous meeting notes were approved by Leigh and seconded by Mark

The agenda was presented and accepted.

1. Treasurer’s Report - Valeri Boswell

a. Account Balance

Balance as of 7/31: $12,859.67

Balance as of 8/6: $13,414.68

THere are three checks outstanding: peaches ($5,388), shoes ($1,496.49), and Harrison

competition ($850)

This leaves us a remaining balance of: $5,149.19

WCF check was never deposited for sponsorship - Val to reach out and request that they cut a

new check since we did not receive.

Gloria is reaching out to Rocky Mountain to confirm sponsorship. They said they would, but

have not sent any money.

Val is taking care of our 990 form

b. CO Gives Registration Renewal - August 14th

c. Need to change Band credit card to Leigh and update bank account

2. Upcoming and Current Fundraisers

a. Mattress Fundraiser

We made around $4,000, but our goal was $6,500

Last year we made around $6,000, so we were hoping for a small increase. If we had made

$6,500 that would have paid for 3 yellow school buses for trips throughout the year. They are

significantly cheaper than charter buses, but are still struggling to book yellow buses. Using

charter buses will increase the overall cost of buses for travel throughout the year.

b. Peach Fundraiser: sales end on August 10, delivery TBD. Need to get sales

info for our vendor (Val)

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So far we have sold 51 full boxes and 51 half boxes

c. Color guard Band merch chop: 2nd round ends 8/8

i. First round sales delivery end of August

ii. Second round in September

Raised $350-375 for first round of sales. This goes toward future guard purchases

First round should be delivered before Harrison

d. September - Gloria to reach out to Red Robin to set up a fundraiser

e. October: Coldstone? - Coldstone was supposed to be August, but we could not

get a date/time that worked for both Holly and Max. We will pause and try and

schedule Coldstone sometime in the spring. Jodi sent over information on the

Shopping Extravaganza at the Outlets. This would be 10/4. Gloria to reach back

out to Jodi and say that we want to participate and register the boosters.

f. November: Kendra Scott - Gloria to reach out to Joan to see what the

registration process was for the last two years

g. Fan Angel & Colorado Gives

Fan Angel campaign has not yet started since they are having some issues with Android setup.

The goal is $7,500. There is already money for some kids since they have started reaching out

to friends and family that were on the previous contact list.

3. Marching Band Logistics

a. Pit Crew: Jen and Sarah

b. Meals and Equipment: Leigh, Val, Sarah

c. Uniforms: Washing and ironing as needed - Will need an additional wash after

the Pueblo parade since the kids will be in uniform in the sun for an extended

period of time. WIll want a wash before our first September wear

d. Meal budget: $50 per student - Increased amount from $35 is approved by the

board. We need to more evenly split the cost of food between the students rather

than relying so heavily on a few families that are donating significantly to help

keep costs low.

e. Student roster for MB

f. Dietary restrictions or health conditions - section leaders to get details for

each member of their section and report back to Leigh

g. Senior Banners will be hung by Denise and Jarrod Walker

h. Halftime cookies: each band section will be in charge of a game to provide

cookies - to help reduce cost to the boosters and individual parents who are

carrying the cost of this tradition. Due to changes to food rules at football games,

we are recommending that we move forward with cookies at the truck, rather

than at the benches.

i. Help from Val Ruppel and Elizabeth Hildreth

i. Band Meal Donations/Wishlist

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j. Building Props

Leigh will be asking Denise and Haley to act as the band nurses for competitions, where

possible. Want to put together nurse backpacks with some supplies to have them carry.

4. Town Grant

a. Used for pool party

We received $560 and it has already been spent to pay for the pavilion rental and pool

wristbands.

5. Band Parent Meeting - August 16 3-4 PM

Mark thinks that it would be nice to have cookies, water and ice cream (or something else cold

that might not melt as much)

Leigh put together the below list of items that we should include in the parent survey to get

volunteer signups. We can add additional if there are more that need to be included.

What do we need help with this year?

a. Pitcrew for Competitions - will need less parents for pitcrew than last year,

however with the increased props, the overall count of parents will need to be

similar.

b. Football Halftime Help - Pit Crew

c. Winter and Spring Concerts (Cookies)

d. Chaperones for Disney

e. MB competitions meals/snacks

f. Fundraising/Sponsors

g. Uniforms - Washing and ironing

h. Parent volunteers/Chaperones

i. Concessions

j. Gala Committee

6. Mandatory Booster Training

a. Band Dad Podcast episode #7

b. School booster training due by end of August for all board members

7. Volunteer Parent Concession Training

a. August 13th 6PM DC Stadium

b. Need two board members to attend: Leigh, Sarah and Gloria

Concession dates come through Mark, but the band was not assigned any concessions for this

school year. The school forgot to include Mark when dividing out the assignments. As such,

concession training is not necessary. They will let Mark know if any dates come up where the

band can run concessions stands.

8. To Be Discussed

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a. Winter Percussion Contracts

Discussed with Max, who was in attendance during this portion of the meeting. We want

contracts similar to what Holly has for guard to ensure stronger commitments from the students.

Also need payments to be done sooner so we don’t end up with students who have participated

all season and did not pay any fees.

Max said that this year his payment plan is to collect all money before WP starts: 1st half Nov,

2nd half Jan

b. Percussion Fundraising

Discussed with Max, who was in attendance during this portion of the meeting. There were

concerns raised by the board that fundraising was done with the booster tax information, but

was handled by a parent that did not attend booster meetings or run dates/fundraising through

the boosters. Max agreed to run all fundraising through the boosters.

If he has a parent who wants to assist, Jayme Nannestad, he will ensure that the parent

volunteer will attend booster meetings with and/or in his stead

c. Website Manager

Gloria to reach out to Meagan since Hannah was our webmaster last year to get volunteer

hours.

Meagan confirmed that Hannah received all her needed volunteer hours and will not be

handling this year. Meagan is willing to help upload notes until we find someone else to manage

the website.

d. Other

CO State Parade in Pueblo will require two charter buses since we can’t fit 65 students in one.

We can fit 55 in one bus, but with the growth of the marching band, we now need to account for

two buses anytime we need to drive to a competition or event.

The quotes for charter buses for Pueblo wis $5,000 at the lowest end of bids received

9. Next Meeting - Wednesday September 3

Leigh Wright, President, called the meeting to end at 6:35 PM