February 2025

Wednesday, February, 5, 2025

Jen Dobosz, President, called the meeting to order at 5:01 PM. Mark Cellar, Director, Leigh

Wright, Vice President, Valeri Boswell, Treasurer, and Gloria Kim, Secretary were present.

Previous meeting notes were approved by Leigh Wright and seconded by Jen Dobosz

The agenda was presented and accepted.

1. Treasurer’s Report - Valeri Boswell

1/31 Balance: $10,569.02

Today’s Balance: $13,637.90

Increase is primarily due to Kendra Scott, gala tickets, winter percussion fundraisers

Peaches still have not cleared, after it clears, balance will reduce to $7,718.90

We will need to start collecting Scott Lang & Elitches payments - can be made via venmo

New checks have come in, so we no longer need to use paper checks. This should resolve

peaches check clearing in the future

Website & malpractice has been paid. Val will work on filing 990 in March.

a. Winter Percussion /Guard Payments

2nd payment of WP is due 2/15, expect to collect remainder of payments

There is still 1 guard payment outstanding

b. Jazz field trip payments 8 payments made so far

c. Red Robin results - $226 - thank you Gloria! Check is being mailed to PO Box

2. Spirit Nights

a. 2/10 - CFA Can participate both on the app as well as in store with a cashier.

Code for app is posted on band app

b. 3/1 - Chipotle (Winter Percussion)

c. 3/29 - Applebee's Flapjack fundraiser $15/ticket

We will give April to WP, Jen to let Jayme know. The board will focus on the gala for April and

will pick up a fundraiser in May. Looking at the new boba shop in downtown Castle Rock, Sip

Tea

13. CBA Festival March 7

a. Concessions/check in volunteers

Jen will figure out slots for parent signups, once she gets schedule from Mark

Mark still needs to send out student signups

b. Concessions menu, new catering for judges

Concessions menu will remain the same as last year. Muffins & donuts did well last year. Jen

will need someone to purchase donuts in the morning, so they are fresh. Leigh volunteered to

pick up donuts.

We are moving away from Capriotti’s since the new owners are no longer engaged with the

community and are not providing donations to the band boosters. We want to support a

business who is also supporting us, and Snarf’s was quick to provide donation for gala.

Gloria to check to see if Snarf’s will provide a discount for catering order for judges. Will wait

until after we have a headcount of who we want to feed, so we know how many we need to

order for.

4. Gala

a. Tickets 37 tickets sold

b. Catering bid

Last year $24/person, this year $26/person.

- this is not an unexpected increase and is still in

line with what we’d be willing to pay

We would like a mango/pineapple free option, due to allergies. Otherwise, the three options

previously discussed sound good for the gala menu

c. Decor

We can use pipes to hang curtains in gym

If we can, we would like to bring in tables Friday night (students are at CHSAA on Friday, so

looking at after school to coordinate.

Leigh will send Jen info to rent plates, since Jen has the booster’s credit card

We would like 16 tables, since we were fairly maxed out last year. We should have enough

rectangle tables at school, do not need to borrow any

d. Next committee meeting Thursday 2/20

5. Other Topics

2Next Year’s Gala: 4/11 (preferred), 4/18 (second option, since it overlaps with when we may do

our trip next year)

Calendar Options: Regionals (Thursday of Fall Break) - Looking at Harrison or Friendship Cup

for contests around fall break. We would prefer to do the Saturday before Fall Break, as it would

get the kids ready, opposed to after Regionals. There would be practice on Wednesday before

Regionals

Uniforms: This has been on the want list for a long time since the current uniforms are 18 years

old. Mark struck a deal with Dr. Templeton. If we commit to putting aside money for one

uniform/month, then she will pay for new uniforms next year. This is an approach being used by

other boosters within the district and may be a more realistic approach to the overall costs.

Uniforms are approximately $500-750/uniform. We will aim to put aside $750/month

Trip Options: Disney or Universal +1 Day at Disney

We do not yet have enough students interested to march, but would like to see if announcing

the trip will increase numbers (from what we know, guard members do not count towards

numbers to be able to march)

Mark should have more info at the net meeting, or will host a separate trip meeting to discuss 3

trip options

Winter Guard: lots of compliments from the last competition. Judges had a lot of great things to

say about both Holly and the squad.

6. Next Meeting - Wednesday March 5

Jen Dobosz, President, called the meeting to end at 6:03 PM.